Privacy Policy

ICP Search is a trading name of The I.C. Partnership (Company Number: 04284675, Registered Office: 168 Church Road, Hove, East Sussex, England, BN3 2DL).

What does this policy cover?

At ICP Search, we take the security of your personal data seriously and are committed to protecting the privacy of our candidates, client contacts, and website users. 

This policy explains:

• what information we collect about you when you use the ICP Search website or communicate with us;
• how and why we collect and use your personal data;
• where we store your personal data;
• how long we keep your personal data;
• when, why, and with whom we share your personal data;
• the legal basis we have for using your personal data;
• the effect of refusing to provide the personal data requested;
• what rights and choices you have regarding your personal data;
• how we may contact you and how you can contact us.

What is personal data?

Personal data means any information relating to an identified or identifiable individual. This includes information that identifies a person directly, such as a name or email address, and information that may identify them indirectly when combined with other information. Personal data can include contact details, professional history, identification data, and online identifiers.

What personal data do we collect about you?

We collect personal data about candidates, client contacts, supplier contacts, and employees or workers where this is necessary for our business. For candidates, this may include contact details, CV information, employment history, qualifications, right to work information, references, and, where relevant, remuneration and bank details. For client contacts, this may include name, job title, company details, business contact information, and information relevant to the delivery of our recruitment services.

Where do we get your personal data from?

We obtain personal data directly from you, for example when you apply for a role, submit a CV, communicate with us, or attend an event. We may also obtain personal data from publicly available sources and professional networks, including LinkedIn, company websites, job boards, online CV libraries, industry forums, and events. In some cases, we may also receive your details from recruitment agencies, referees, or other third parties where this is relevant to the recruitment process.

How and why do we use your personal data?

We use personal data to provide recruitment services, assess suitability for roles, communicate with candidates and client contacts, support the recruitment process, and maintain our business relationships. We may also use personal data to manage talent pools, send relevant updates, and conduct research or analysis on market trends, provided this is done in accordance with applicable data protection law.

Where do we store your personal data?

Personal data about candidates and client contacts is held on specialist recruitment CRM systems, including systems hosted in the UK, so that our consultants can provide recruitment services. Where we use third-party service providers to support our operations, we ensure appropriate safeguards are in place.

How do we protect personal data?

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure. Our security arrangements are reviewed regularly and are designed to keep personal data secure in line with applicable data protection requirements.

How long do we keep your personal data for?

We keep personal data only for as long as is necessary for the purposes set out in this policy, or to comply with legal, regulatory, or contractual obligations. The retention period will depend on the nature of the data, the stage of the recruitment process, and whether there is an ongoing legitimate reason to retain it. We will delete or anonymise personal data when it is no longer required.

Who do we share your personal data with?

We may share personal data with clients, service providers, suppliers, subcontractors, and other third parties where this is necessary for the provision of our services or for compliance purposes. For candidates, this will include sharing relevant information with clients considering them for a role. For client contacts, this may include sharing contact details with candidates during the recruitment process and with internal teams where needed to support our services.

What legal basis do we have for using your personal data?

We rely on the lawful basis that is most appropriate to the type of processing and the relationship we have with you. In most recruitment activities, this will be our legitimate interests, although in some cases processing may be necessary for a contract, a legal obligation, or, where required, your consent. Where we rely on legitimate interests, we carry out a balancing test to ensure that our interests do not override your rights and freedoms.

What happens if you do not provide us with the personal data we request, or if you ask us to stop processing your information?

If you do not provide the personal data we need, we may be unable to provide recruitment or client services to you. Where we rely on consent for any specific processing activity, you may withdraw that consent at any time. Where we rely on legitimate interests, you have the right to object to that processing and we will stop unless we can demonstrate compelling legitimate grounds to continue.

Do we make automated decisions about you?

We do not make decisions about you solely by automated means. We may use systems to sort, search, and identify information using criteria set by our team, but a person will always be involved in recruitment decisions.

Do we use cookies to collect personal data about you?

Yes, we use cookies and similar technologies when you visit our website. Some cookies are essential for the site to function, while others are used to analyse website use and improve your experience. Where required by law, we will seek your consent before placing non-essential cookies on your device.

Do we transfer your personal data outside the EEA?

We may transfer personal data outside the UK or EEA where this is necessary for the provision of our services, including where candidates or client contacts are located in other countries. Where a transfer is not covered by an adequacy decision, we use appropriate safeguards such as the UK International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses, together with any additional protections required.

What rights, options and choices do you have about the personal we hold about you?

You have a number of rights in relation to your personal data, including the right of access, rectification, erasure, restriction, objection, data portability in certain circumstances, and the right to lodge a complaint with the relevant supervisory authority. Where we process your data on the basis of consent, you may withdraw that consent at any time. Where we process your data on the basis of legitimate interests, you may object to that processing and we will consider your request in line with applicable law.

How will we contact you?

We may contact you by phone, email, or other appropriate means. If you prefer us to contact you in a different way, please let us know.

How can you contact us?

Questions, comments, and requests regarding this privacy notice should be addressed to [email protected].